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Staff Accountant

New England, USA

Job Type

Full Time



About the Role

Under the direct supervision of the Executive Director, this position is responsible for such tasks as processing bi-weekly payroll, maintaining vacation accrual, managing accounts payable, reconciling bank accounts and credit card accounts to be approved by Executive Director, maintaining general ledger as well as other various general accounting duties. The position is estimated at between 80 and 100 hours per month with potential of a full-time position for the appropriate candidate (160 hours per month).

This position is full-time with primary hours typically falling during normal business hours. Ability to work a flexible schedule, when needed, according to the needs of the organization. The position is a remote role working in a home office environment.


Responsibilities include:


  • Summarize approved bi-weekly timesheets and allowable allocations to different programs

  • Maintain employee records and processes payroll on GUSTO software

  • Process retirement plan activity and assists in the administration and audit of the retirement plan

Accounts Payable

  • Process invoices for payment in QuickBooks Online

  • Ensure that invoices are accurate, properly approved, and coded for entry into QuickBooks Online

  • Maintain vendor files, spreadsheets and accounts payable module in QuickBooks Online

Accounts Receivable

  • Prepare invoicing as needed for grants, donations and sponsorships

  • Maintain database for sponsors and other donors using accounts receivable module in QuickBooks Online

  • Record deposits and post accurately to their source of income in QuickBooks Online

  • Maintain records of funding from parent non-profit

General Accounting

  • Reconcile bank accounts and credit card account monthly

  • Prepare monthly journal entries and reconcile general ledger accounts including but not limited to payroll and fringe benefits including payroll withholdings, health, 401K, and other payroll related items

  • Maintain account(s) of restricted money held on behalf of other nonprofit organizations including any required reporting

  • Prepare monthly financial reports for board meeting

  • Assist in annual financial audit

  • Assist in annual insurance audits

  • Cross-trained to provide back-up support for other NE FIRST positions

  • Other duties or special projects as requested

Expectations include:

  • Bachelor’s degree in business or accounting preferred and/or 1 – 3 years’ relevant experience in non-profit accounting

  • Experience with computer accounting software QuickBooks Online, Microsoft Word and Excel Spreadsheets

  • Experience with automated payroll software, preferably Gusto, and basic knowledge of labor laws

  • Knowledge of all standard office equipment

  • Well-organized and able to prioritize own work

  • Quick learner interested in expanding knowledge and experience in non-profit, social services, environment, etc.

  • Works independently as well as part of the team to fulfill mission of New England FIRST

  • Effective verbal and written communication skills

Apply by sending your resume and cover letter to The subject of your email should be Staff Accountant.

About the Company

New England FIRST is a robotics community dedicated to preparing young people for life and the workforce. As we continue to expand FIRST around the New England area, New England FIRST is looking for a motivated individual to become a Staff Accountant.

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